Remuneration: R289, 404 per annum (Other benefits include Housing and Medical-Aid allowances, 13th Cheque
and Provident fund)
Salary level: 07
Reference: 10/2023
Location: Head Office (Pretoria)
The purpose of the position: The Administrative Assistant is responsible for secretariat and administrative services for
the Office of the Senior Manager: Institutional Performance and Governance (IPG).
Purpose of position: The coordination of correspondences in the office, typing, copying of documents, faxing, developing
and processing of reports from within PanSALB and its structures. The incumbent will be required to work within
prescribed standards, processes and procedures and need to optimise the work outputs within these.
Requirements: Applicants must be in possession of a Senior Certificate and a 3-year National Diploma in Public
Administration or equivalent NQF level 5 qualification. At least 2 years’ experience in Office Administration functions.
Sound knowledge of the PanSALB Act, Knowledge of Records Management system, Project Administration, Travel
Management and Diary Management. Must be assertive, trustworthy, ethical and professional with integrity. Must be
creative, motivated, self-driven and results oriented. Ability to work both independently and as a team. Ability to work
under pressure and maintain a high level of confidentiality. A valid drivers’ licence and preparedness to travel, work
outside normal hours and willingness to accept responsibility and perform any other ad-hoc functions as may be required.
Competencies needed: Attention to detail, multi-tasking, good interpersonal and communication skills, computer literacy,
strong administration and organisational skills, customer service, diary management and report writing skills.
Key Performance Areas: The successful incumbent will be expected to perform but not limited to the following tasks and
responsibilities: Provide administrative and secretarial support to the IPG Division. Collate information and prepare
reports, letters, memorandums, and presentations as required. Co-ordinate and prepare documentation for meetings/
workshops. Maintain a systematic filing system. Drafting of submissions, agendas and collate all minutes of meetings.
Manage meetings logistics. Assist the Senior Manager with the collation of quarterly/annual performance reports and
verifying performance evidence documents from business units. Participate in Divisional projects/initiatives. Make travel
and accommodation arrangements. Process travel claims for the office. Maintain a report of expenses in the Division.
Keep track of all incoming correspondence and ensure that all deadlines are met. Liaise with all stakeholders relevant to
the office, maintain ownership for own work, performance management and development.
PanSALB is an equal opportunity, affirmative action employer and we promote diversity, equity and inclusion in
the workplace (race, gender and disability). Prospective candidates whose transfer/ promotion/ appointment
promotes employment equity and affirmative action will receive preference. Prospective candidates will be
subjected to verification checks which include, personnel security checks, criminal record, identity checks, etc.
Candidates may undergo a competency assessment.
PanSALB is an equal opportunity, affirmative action employer and we promote diversity, equity and inclusion in
the workplace (race, gender and disability). Prospective candidates whose transfer/ promotion/ appointment
promotes employment equity and affirmative action will receive preference. Prospective candidates will be
subjected to verification checks which include, personnel security checks, criminal record, identity checks, etc.
Candidates may undergo a competency assessment.
Applications must be submitted on a signed and dated PanSALB Application Form, obtainable from the intranet
must be accompanied by a comprehensive CV, copies of Identity Document, Grade 12/Matric certificate and/or
qualifications. Incomplete applications or late applications will not be considered. It will be expected of
candidates to be available for interviews on the date, time and place determined by PanSALB.
Interested individuals are invited to submit their applications at applications@pansalb.org quoting the reference
number and the position in the subject line of your email. If you have not been contacted one month after the
closing date, kindly consider your application as unsuccessful. Correspondence will only be entered into with
short-listed candidates.
Enquiries:
Mr Bongani Mahlangu
bongani@pansalb.org
Ms Kgomotso Mashigo
kgomotso@pansalb.org
Closing Date: 18 August 2023
